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Nominations to the Chesapeake Chapter 2012 BoD sought

by Communications Team on August 1, 2011  •   Print This Post Print This Post   •   

Due Date: September 1st

This year we have an early start on our nomination and election process. The Board of Directors (BoD) respectfully solicits nominations for the vacant and term expiring positions in the BoD. All Chapter members in good standing are encouraged to run for any open position. Please contact the Nomination Committee Chair,, 410-206-8285

A brief bio and a Position Statement will be required from each of the nominees.

  • The timetable for the election process is: September 1, 2011 – Last day for members to apply for a board position.
  • September 5, 2011 – Ballots sent to membership via email
  • September 20, 2011 – Ballot Submission Deadline
  • October 1, 2011 – Election results announced.
  • November 16, 2011 – Investiture ceremony for new Officers at the monthly membership meeting.
  • January 1, 2011 – New officers assume their duties on behalf of the chapter membership.

The following positions are being presented to be filled by majority vote of the membership: President Elect

  • Treasurer
  • Secretary
  • Programs
  • Communications
  • Membership

We have currently an active membership of 275, a Gold Circle Award and the Most Improved Chapter Award for 2010. We are a front running organization but we need everyone’s support to keep up with our commitments. Please consider either serving on the BOD or actively supporting the chapter by volunteering your time and resources to areas that you feel most important. Remember that there are many ways to distinguish yourself in the INCOSE community. Board of Director Officers duties and responsibilities

Taken from Article VI of the Chesapeake Chapter Constitution and the Bylaws.

President Elect

The President Elect shall assist the President and shall assume the duties of the President when the President is unable to perform these duties. The President Elect shall succeed to the position of the President upon the completion of the President’s term of office, or if the President resigns or is unable to perform the duties of the President.


The Treasurer shall be responsible for the financial affairs of the CSPK. The Treasurer shall receive all funds paid to the CSPK and shall approve payment of all bills incurred by the CSPK as approved by the Board. The Treasurer shall prepare an annual report on the financial affairs of CSPK. This report shall adhere to standard accounting practices and be submitted to the CSPK membership and to the COUNCIL.


The Secretary shall prepare minutes of all meetings of the CSPK and the Board of Directors and maintain all permanent records. The Secretary shall provide communication between the Board, the COUNCIL, and the CSPK membership.

Directors at Large

The Directors at Large shall each be responsible for one of the major function areas of the chapter. The major function areas are: a) Technical, b) Chapter Development, and c) Administration. Each function will operate under the direction of one of the Directors at large with committees, goals and objectives, budgets, and volunteers as required. Responsibilities overlap when necessary to accomplish the goals and objectives of the chapter at-large.

Taken from the 2011 INCOSE Chesapeake Chapter Operating Plan

The President oversees three permanent committees: a) Programs, b) Communications, c) Membership. Each Committee will operate under the direction of one of the Directors at Large with goals and objectives, budgets, subcommittees, teams, and volunteers as established and required. Responsibilities overlap when necessary to accomplish the goals and objectives of the chapter at-large. Each area of responsibility has the mission and goals set forth in the Chesapeake Chapter Strategic Plan for 2011-2016.


The Programs Committee has the following responsibilities:

  1. Plans CHAPTER meetings to include establishing meeting locations, scheduling speakers in coordination and cooperation with the Past President and the President Elect. Additionally, executes the required reservations, food service, menu selections. When necessary, completes financial transactions in the absence of the treasurer.
  2. Plans and executes all other CHAPTER program activities of special, technical, and social natures unless otherwise assigned by the President or BOD.

Programs shall primarily focus on technical and educational aspects of systems engineering but shall include such social and public service programs as the BOD approves.


The Communications Committee has the following responsibilities:

  1. Disseminate information among CHAPTER members; publicize the events and activities with emphasis on the use of the Chapter Web Site and make email announcements.
  2. Develop and implement new and innovative methods to communicate within the chapter and with the systems engineering community at large.
  3. Manage and controls all aspects of the Chapter website and supervises a communication committee composed of chapter members.
  4. Establish and update the Communications Committee’s mailing list from data provided by the Membership Committee and electronically distribute the monthly Chapter Newsletter.
  5. With the help of chapter members, assemble and distribute mail or email to the membership when directed by the board.
  6. Review annually, Web site operating policies and insure that current software versions are installed on the Web site.
  7. All material submitted for publication on the Web site is submitted prior to the President and/or President Elect for review and approval.

 Membership Committee

The Membership Committee has the following responsibilities:

  1. Supervise and carry out all formal efforts to increase the membership of the CHAPTER.
  2. Establish, maintain, and update the membership records data on a monthly basis. Provide membership records data access to the BOD and committees.
  3. Coordinate the Chapter membership data with the Communications Committee.
  4. Prepare and present a welcome letter for each new chapter member.
  5. Notify the board of any member deserving special recognition for accomplishments relating to membership or in the practice of systems engineering.
  6. Assist the President in presenting individual awards at chapter meetings and events.

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